Records on consumer complaints or dispute handling. Reason for retention: Act on Consumer Protection in Electronic Commerce, etc. Retention period: 3 years
The Organizers (Korea Electrical Engineers Association, K-Fairs Co., Ltd., Seoul Messe Co., Ltd., Smart & Company Co., Ltd.) hereby seek your consent to the "collection, use, and utilization" of your personal information as set out below, pursuant to Article 15 of the Personal Information Protection Act. Please read the following carefully, then check the consent box and sign.
1. Items of Personal Information Collected and Collection Methods
1) Personal information items collected
ID, password, company name, representative's name, address, phone number, fax, contact person's name, position, department, business registration number, industry, exhibit items, website. In addition, the following information may be generated and collected during the use of services or the course of business:
- Service usage records, access logs, cookies, access IP information, payment records, suspension-of-use records
2) Personal information collection methods
Online application registration via the website, on-site registration
2. Purpose of Collecting and Using Personal Information
The Company uses the collected personal information for the following purposes:
1) Management of exhibitors and visitors
Identity verification for exhibition participation and attendance at conferences/concurrent events, personal identification, prevention of fraudulent use by misbehaving participants/visitors and prevention of unauthorized use, confirmation of intent to participate/attend, complaint handling and other grievance processing, delivery of notices; address and phone number: securing accurate delivery destinations for prizes and shopping items. 2) Use for marketing and advertising
Delivery of promotional information and newsletters such as new services (products) and events, and statistics on exhibition use and visitors' conference use
3. Retention and Use Period of Personal Information
In principle, a user's personal information is destroyed without delay once the purpose of its collection and use has been achieved. However, the following information is retained for the periods specified below for the stated reasons.
1) Reasons for retaining information under the Company's internal policy
Reason for retaining fraudulent-use records: prevention of fraudulent use
Retention period: 1 year
2) Reasons for retaining information under relevant laws
Where retention is required under the provisions of relevant laws such as the Commercial Act and the Act on Consumer Protection in Electronic Commerce, etc., the Company retains member information for the period prescribed by the relevant laws. In such cases, the Company uses the retained information solely for the purpose of retention, and the retention periods are as follows.
Records on visits
Reason for retention: Protection of Communications Secrets Act
Retention period: 3 months
Records on identity verification
Reason for retention: Act on Promotion of Information and Communications Network Utilization and Information Protection, etc.
Retention period: 6 months
Records on consumer complaints or dispute handling
Reason for retention: Act on Consumer Protection in Electronic Commerce, etc.
Retention period: 3 years
Records on contracts or withdrawal of subscription, etc.
Reason for retention: Act on Consumer Protection in Electronic Commerce, etc.
Retention period: 5 years
Records on payment and supply of goods, etc.
Reason for retention: Act on Consumer Protection in Electronic Commerce, etc.
Retention period: 5 years
Article 1 (Purpose), Article 2 (Information Related to Collection and Use)
Article 1 (Purpose)
In order to provide members with a wider range of information and to improve the quality of services such as exhibition participation and attendance guidance (hereinafter the "Services") of "Korea Electrical Engineers Association, K-Fairs Co., Ltd., Seoul Messe Co., Ltd., Smart & Company Co., Ltd." (hereinafter the "Organizers"), the Organizers may provide your personal (credit) information to third parties, including their affiliates, for business purposes such as product introduction and promotion, in compliance with the provisions of the Personal Information Protection Act, the Act on Promotion of Information and Communications Network Utilization and Information Protection, etc., and the Use and Protection of Credit Information Act.
Article 2 (Information Related to Collection and Use)
The business partners to whom personal information is provided, the information provided, and the purpose of using the provided information are as set out below. Only the information of members who have consented to this Agreement on Third-Party Marketing Use of Personal Information and the like is provided; the provided information is not used beyond the stated purpose of use, and we strive to ensure even more thorough security so that incidents such as leakage of personal information do not occur.
Article 3 (Withdrawal of Consent to Third-Party Provision of Information)
Among new members who have agreed to this Agreement and registered, a member who wishes to withdraw third-party provision of information may at any time request access to, correction of, or deletion of their personal information, even if it has already been provided to a third party. Requests for access, correction, deletion, and withdrawal of consent to provision of information can be made through the Seoul Messe Co., Ltd. customer center (070-5095-9911) after identity verification. The relevant call may be recorded in order to retain supporting evidence of the request, and the member is deemed to consent to this. Withdrawing member information that has already been provided takes up to 10 days. Please note that, even if you request withdrawal of consent to use, your information may still be used for marketing until the withdrawal takes effect for the reasons stated above. The Organizers will make every effort to process your request promptly in order to protect your valuable information.
We accept the participation rules and contractual conditions of the EPTK 2027 International Electric Power Exhibition, and submit the application and contract as stated above.
Article 1 Definitions
1. "Exhibitor" means a company, institution, or organization that has submitted a participation contract and application together with payment of the down payment in order to participate in this exhibition.
2. "Exhibition" means the "EPTK 2027 International Electric Power Exhibition."
3. "Organizers" means "Korea Electrical Engineers Association, K-Fairs Co., Ltd., Seoul Messe Co., Ltd., Smart & Company Co., Ltd."
Article 2 Application and Contract
1. An exhibitor wishing to apply for participation in the exhibition shall complete the prescribed application form provided by the secretariat and submit it to the Organizers; the submitted application form is applied mutatis mutandis as a contract and has the meaning of a participation contract.
2. The contract is deemed to be established when the exhibitor completes and submits the application form and pays 50% of the participation fee. However, the Organizers may refuse to accept an application if the exhibition floor area has been exhausted or if the items to be exhibited are deemed unsuitable for the exhibition.
Article 3 Allocation of Exhibition Booths
1. The Organizers allocate the booth location of each participating company based on the scale of participation, the characteristics of the exhibits, the order of down-payment, and other reasonable criteria.
2. In the event of unavoidable circumstances, the Organizers may change the location or size of the space allocated to an exhibitor before construction begins, and the exhibitor may not raise any objection or claim compensation as a result.
Article 4 Use of Exhibition Space
1. The hours of use of the exhibition space are from 08:00 to 20:00; when additional work is required outside these hours, the user shall pay an overtime usage fee.
[Overtime usage calculation: work hours × KRW 1,500,000 (VAT excl.)]
2. During the exhibition period, the exhibitor shall display the exhibits specified in the application form and station resident staff to ensure thorough management of its own booth.
3. If the exhibitor displays items different from the exhibits specified in the application form or items that do not conform to the nature of the exhibition, the Organizers may immediately order the suspension, removal, or carry-out thereof. The Organizers may forcibly remove them if the exhibitor fails to comply after being notified three times. In this case, the participation fee shall not be refunded, and the exhibitor may not claim compensation as a result.
4. The exhibitor may not transfer all or part of the allocated exhibition area to another party without the written consent of the Organizers.
5. The exhibitor shall operate and manage its exhibits within a scope that does not harm other exhibitors or visitors. If harm is caused, the Organizers may order the suspension of the exhibition.
6. The Organizers may order the carry-out of exhibits that infringe intellectual property rights.
7. The exhibitor may not carry out exhibits before the end of the exhibition.
Article 5 Payment Conditions for the Participation Fee
1. Upon applying for the participation contract, the exhibitor shall pay 50% of the participation fee to the Organizers as a down payment.
2. If the exhibitor fails to pay the participation fee within the designated deadline, the exhibitor shall settle and pay a late-payment surcharge applying the statutory delay interest from the date of delay until the date of payment.
3. If the exhibitor fails to pay the participation fee, the Organizers may seize the exhibitor's exhibits.
Article 6 Demonstration of Exhibits and On-Site Direct Sales
1. Exhibits may not be sold directly within the exhibition hall; if direct sales are desired, prior consultation with the Organizers is required. For exhibits to be sold directly on site, the exhibitor is responsible for paying any associated customs duties or taxes.
2. The exhibitor may conduct demonstrations and events for exhibits within its own booth, but may not conduct demonstrations or events for soliciting customers in any space outside its booth.
3. When using audio equipment for events or demonstrations of exhibits, the exhibitor shall not interfere with other exhibitors, shall keep the sound level at 80 dB or below, and shall direct the speakers toward the interior of its own booth. In case of violation, the Organizers may unilaterally cut off the power supply.
4. Events and demonstrations of exhibits shall be conducted with consideration for their impact on other exhibitors and visitors as well as for safety, and for this purpose the Organizers may order appropriate measures and may restrict or suspend them.
Article 7 Bring-In/Carry-Out of Exhibits and Fixtures and the Obligation to Restore to Original Condition
1. The exhibitor shall complete the bring-in and display of fixtures and exhibits within the allocated exhibition area during the move-in period.
2. The exhibitor shall dismantle and carry out all exhibits and fixtures within the move-out period; if carry-out is delayed, the exhibitor shall bear all costs arising therefrom.
3. The exhibitor may not make any changes such as painting to the floor, ceiling, columns, or area of the exhibition space, and shall restore any damage to the exhibition hall to its original condition. If the restoration is insufficient or is not completed within the period, the secretariat may dispose of it at its discretion and charge the resulting costs to the exhibitor.
4. During the exhibition period (including the setup and dismantling periods), the exhibitor shall personally carry out all products such as exhibits, information materials, promotional materials, empty boxes, and packing materials, leaving no residue behind.
[Residue disposal cost: KRW 300,000 per cubic meter (㎥)]
Article 8 Consent to the Processing of Personal Information
1. The Organizers collect the personal information provided at the time of the exhibition contract (name, phone number, address, mobile phone number, email, company name, department, job title, and other entered items).
2. The Organizers use the collected personal information only for the purposes of promoting the next exhibition, confirming intent to participate, and delivering notices, and destroy it without exception after the purpose has been achieved.
3. The portrait rights of exhibitors and visitors appearing in photographs and videos taken by the Organizers during the exhibition period are deemed to be consented to for use in promoting the exhibition.
4. The use of portrait rights is limited to the Organizers' exhibition promotion, such as printed promotional materials, video promotional materials, the website, newsletters, and online SNS platforms, and the period of use is until two years from the closing date of the relevant exhibition.
Article 9 Cancellation or Change of the Exhibition
1. Due to force majeure or other special circumstances not attributable to the Organizers (natural disasters, calamities, epidemics, changes in national policy, riots, terrorism, etc.), the exhibition may be reduced in scale or its period changed or canceled, and in such cases the exhibitor may not claim compensation from the Organizers.
2. If the exhibitor cancels its participation and exhibiting at its own discretion before the Organizers decide to reduce, reschedule, or cancel the exhibition, the participation fee and exhibition fee shall not be refunded pursuant to Article 10, Paragraph 1.
Article 10 Termination/Cancellation of the Contract
1. If the exhibitor abandons or refuses the use of the contracted exhibition area, the participation fee corresponding to the abandoned contracted exhibition area may be claimed as a cancellation charge.
2. All or part of the allocated exhibition area may not be transferred, resold, or exchanged with another party or third party without the written consent of the Organizers.
3. The exhibitor's already-paid participation fee is deducted from this cancellation charge; if insufficient, the exhibitor shall pay the additional amount, and if there is a surplus, it shall be refunded. The penalty standards are as follows.
- Cancellation of application 80 days or more before the opening of the exhibition: 70% of the participation fee
- Cancellation of application 30 days or more before the opening of the exhibition: 100% of the participation fee
4. No interest shall be paid on refunded amounts, and any non-refunded participation fee shall not be carried over in any way as participation expenses for the next exhibition.
5. In the event of cancellation or schedule change of the exhibition due to reasons attributable to the Organizers, the exhibitor may terminate the contract and claim a refund of costs already paid to the Organizers, including the participation fee.
Article 11 Exhibition Hall Security, Risk Bearing, Theft, and Insurance
1. The Organizers may impose restrictions on exhibits that pose a threat to safety.
2. The Organizers take appropriate security measures for exhibitors and visitors. However, the exhibitor bears full responsibility for damage to and theft of fixtures and exhibits occurring during the exhibition period and the setup and dismantling periods.
3. The weight of exhibits is limited according to the ground structure of the exhibition hall; where a single exhibit weighs 1 ton or more per 1 ㎡ or the total weight is 5 tons or more, the exhibition shall proceed after prior consultation with the Organizers and the COEX Technical Department.
4. Where the exhibitor causes fire, theft, damage, or other accidents through intent or negligence, thereby causing loss to the Organizers or others, the exhibitor is responsible.
Article 12 Fire Prevention Rules
1. All materials within the exhibition hall, including fixtures, shall be appropriately treated to be non-combustible in accordance with fire-safety regulations.
2. The Organizers may, as necessary, require the exhibitor to make corrections related to fire prevention.
Article 13 Supplementary Provisions
1. The Organizers may, where necessary, establish supplementary provisions not specified in the exhibition participation rules for the smooth operation of the exhibition.
2. The supplementary provisions become part of the participation rules, and the exhibitor shall comply with them.
3. The exhibitor shall comply with all of COEX's regulations.
Article 14 Dispute Resolution
1. Disputes arising between the Organizers and the exhibitor regarding these participation rules, and other disputes concerning the rights and obligations of both parties, shall be resolved in accordance with the arbitration rules of the Korean Commercial Arbitration Board.
2. Arbitration by the Korean Commercial Arbitration Board is final and binding on both parties.
